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EthosOne 2.0 is here. See what changed.

Compliance, risk and policy management software for Australian schools

Tighter oversight. Lighter weekends.

Bring obligations, risks, policies, evidence and board reporting into one connected governance system, built specifically for independent schools.

Enter to ask

Start with one of these

Answers come from this site, with links to the page they came from. A person is one click away.

EthosOne is here to help. It's not legal advice. AI can make mistakes.

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The governance system that never forgets.

A principal at a desk, reading the school's position before the day starts.I run the schoolKnow your gaps before the assessor does.Principals and business managers The board chair and principal talking quietly in the grandstand at the school athletics carnival.I oversee the schoolA pack you can trust. A meeting you can run.Chairs and directors The director of a school group on a call at the oval as an inter-campus cross-country race streams past.I govern several campusesStop doing every job twice.Groups, dioceses and systems A risk and compliance manager working through the register.I manage risk and complianceThe people who write the policies and report on the risks.Risk and compliance managers
The EthosOne school dashboard, showing compliance, risk and policy currency for a whole school.
#board-prep
MFMarcus10:24
@EthosOne what is still open before Thursday’s board meeting?
EEthosOne10:24
2 items: boarding egress evidence (Critical) and the Equality and Inclusion Policy review (overdue 14d).
The EthosOne AI panel building a board pack from live registers, showing each step and the sources it linked.
Board meeting · 11 Sept
Risk reportFrozen
Compliance summaryFrozen
Policy review2 open
Resolutions carriedFiled

Risk. Review. Reporting. Regulation. Registration. Relaxation.

Didn't expect that, did you?

Built for independent schools in Australia and New Zealand.

Supporting the compliance calendars of independent school associations across every jurisdiction.

Independent Schools Victoria
Association of Independent Schools South Australia
Association of Independent Schools Western Australia
Independent Schools NSW
Association of Independent Schools ACT
Independent Schools Queensland
Independent Schools New Zealand

And the partners the work is built on.

Each one named, with what they actually do.

Association of School Business Administrators Risk and Compliance Branch Partner 2026
CulturePathAI AI governance partner, South Australia
AccuFind Legislative intelligence partner
aws Sydney-based data, sovereign AI
A school leader on a timber balcony looks out over a sunlit campus, students crossing the courtyard between sandstone and new timber buildings, the oval and gum trees beyond. Insights

Read the 2026 school compliance landscape as a leader

Six new obligations, three shifts: proof moves to a named person, the clock shortens, software becomes governance. Five questions for your board.

Dave Yeates1 October 2026 · 6 minute read
Read the article
What is EthosOne

Govern. Assure. Own.

Tomorrow's risk. Today's decision.

Your risk register, compliance calendar, policy library and board pack stop being four files owned by four people. They become one record, pre-loaded with your State's obligations and connected to the legislation behind them, so the board sees what staff are doing, not last term's snapshot. EthosOne is governance, risk and compliance software built only for independent schools in Australia and New Zealand, and a school is board-ready in its first term.

It is where school leaders keep the main thing in view on the days that do not allow for it.

Update your Risk, Policy, Strategy and Assurance today.

Govern School AI, before it’s too late.

Take AI Maturity Assessment Free, and under five minutes.

01

It tracks itself.

Obligations, risks, policies and actions, logged as the work happens.

02

Everything connects.

Risk to compliance to policy to board, always in step.

03

Knows your state.

Pre-loaded, association-aligned content from day one.

04

Ask, and it is there.

Any register, any answer, in a second.

05

No owner left guessing.

Everyone works from the same facts as the board.

PolicyAI · Beta

All of the obligations, none of the guesswork. Ready to act on.

Five regulators moved on AI - and every one asked for a paragraph in a document you already hold. See how PolicyAI can simplify your own efforts to keep policies current against legislation.

25
Policy domains
350+
Legislative instruments
12,000+
School-facing obligations
ANZ
Jurisdiction specific

Try Draft with AI More about PolicyAI

PolicyAI
Who are you governing for?

Every seat in the school, working from the same evidence. A dashboard for the executive. A pack for the board. A register for the bursar. A form for the teacher on the bus.

The governance system that never forgets. Tracks the obligation before it lapses. Flags the risk before the board asks. Hands you the pack before the meeting.

  • Govern the whole school
  • Track compliance
  • Manage risk
  • Keep policy current
  • Report to the board

One dashboard, whole school. Compliance, risk and policy currency in a single view, with every exception escalated to a named owner.

Compliance, risk and policy currency, school risk by residual severity, and exceptions with a named owner.
Who owns the overdue items?

Exceptions find you.

Overdue actions, stale registers and lapsed policies surface on the home screen, not in an audit.

CriticalBoarding egress evidenceAct
OverdueEquality and Inclusion Policy14d
ApprovedYear 7 camp 2026Clear

Owned by design.

Every artefact has a person attached who is notified of deadlines, updates and changes.

OwnerMarcus FlintNotified
Due12 September 2026
SourceRisk register · R-041

State-aligned compliance, on a calendar. Obligations from your state association, pre-loaded, assigned and reportable, so nothing sits passively in a spreadsheet.

A month of compliance obligations on the calendar, each dated and owned.
What is due this month?

Calendars are pre-loaded from the association your school already answers to.

Independent Schools VictoriaAssociation of Independent Schools South AustraliaAssociation of Independent Schools Western AustraliaIndependent Schools NSWAssociation of Independent Schools ACTIndependent Schools QueenslandIndependent Schools New Zealand

Nothing gets missed.

Each obligation carries a due date, an owner and the evidence that closes it.

Registration, ready.

Frameworks for the eight Australian states and territories, with Commonwealth law applying across all of them, and New Zealand separately, so the assessor’s questions already have answers.

ISO 31000 risk, governed not documented. Every risk has an owner, a treatment plan and evidence of control. Oversight becomes active, not annual.

The Risk Distribution card from a school risk register: a five by five likelihood and impact matrix for inherent risk beside the same matrix for residual risk, so the exposure left after controls and treatments is read against the exposure before them.

Risk assessments ensure you are always prepared.

Hazards, controls and sign-offs in one structured assessment, exported as a bowtie report.

HazardWater activity · Year 5
Controls5 of 5 in placeComplete
ApprovedHead of Campus · 28 May

An interconnected system.

Corporate risk categories, appetite statements, controls and treatments all hang off the same spine, so a change in one is visible in the others.

CategoryDigital safetyIn appetite
AppetiteResidual 2.2 against a stated tolerance
Outside appetite41 risksReview
Not effective3 controlsAct

Know what your policies actually cover. PolicyAI maps the obligations your library has to address, scores coverage across 25 domains and shows where the gaps are.

Coverage position and coverage by domain, with penalty exposure as a dollar figure.
Which duties are still open?

Legislation moves. So do you.

Weekly legislative updates, with scaffold drafts for the gaps you find.

From documents to obligations.

Stop managing PDFs. Start governing what they are supposed to do.

The board pack that builds itself. Live reporting connected to source. Freeze it, review it, publish it to Word, and walk in already sure.

A board report in the document editor, with the actions it derives alongside.
Frozen, then generated.

Connected to source.

Every number in the pack traces back to the register it came from.

Meetings and resolutions.

Agendas, minutes and resolutions kept beside the evidence, in the file vault.

Data sovereignty

Your school’s data stays your school’s.

Sovereign frontier AI runs onshore in Sydney and Melbourne. Registers, drafts and evidence stay in the region, under an information security management system you can read.

Explore security
Hosted inAWS SydneyData stays in the region
AI hostedIn AustraliaNo training on your data
PublishedISMS policyInformation security you can read
OpenTrust Centre Read the controls
Free templates · Eleven packs

Take the weekend back. The pack is already written.

Eleven free packs for boards, executives and staff, each opening on a worked example you edit rather than a blank you design. Pick the one that matches the meeting in front of you.

Get the free packs Free for independent schools. Word and Excel.

DOCXBoard-Pack.docxOne school’s finished September pack, in the appendix.For the chair XLSXRisk-Register.xlsxTen risks and four hazards, rated and linked, with a heat map.For the business manager XLSXAI-Risk-Register.xlsxTwelve AI risks, pre-filled from what regulators asked for.For the AI question
Built to scale

Run at any scale. From one campus to a diocese, with every entity reporting the same way.

30 daysto board-ready, or you do not pay until you are
25policy domains scored across the library
9,670in scope for an Australian school's compliance picture
Weeklylegislative updates, processed in Sydney

Coverage spans the eight Australian states and territories, with Commonwealth law applying across all of them, and separately New Zealand. Figures come from the PolicyAI Research Atlas.

Customer stories

Made for the people who run their school. From first register to whole-group governance.

Read the stories
“It meets all of the real frustrations of business directors in one place.”
Nick Miller
Nick MillerDirector of Business, Blackfriars Priory School
Blackfriars Priory School
A facilitator and business manager working through a migration with two staff in a bright meeting room.
“School governance and risk is a complex area without a clear solution, a time-poor disconnect that relies on Frankenstein models of electronic and paper-based reporting and measuring.”
David Ruggiero
David RuggieroPrincipal, Blackfriars Priory School
Blackfriars Priory School
An aerial view of an independent school campus at golden hour: the heritage administration building, lawns, palms and the paths between them.
The plan

Three steps to a board that stops asking “are we sure?”

One clear path, and a price you can read before you ask.

Frontier AI hosted in Sydney, and a published price. Start this year, go live in January 2027. Spending too much? Calculate your savings

1

Your next five edits

Five paragraphs drafted against the obligations of your State, with the provision beside each one. Free, no login.

Try Draft with AI
2

Governance Review

Turn the edits into a plan your board can use.

Book a Governance Review
3

Three ways to get started

A workshop day at $10,000, a focused uplift from $15,000, or the whole platform at $45,000. Core is $15,000 a year, unlimited users.

See the published price

PolicyAI answering the prompt “Draft me an AI Acceptable Use Policy.”, then working through: Reading the AI-engaged obligations; Matching privacy, records, child safety; Drafting against your existing library.

AI governance

Solutions for every school’s AI challenge.

There is no AI-specific legislation in force in Australia or New Zealand. The duties your school already carries are the ones AI engages.

Take the AI maturity assessment

Governing AI, before your board asks again.

“The board asked what our position on AI is, and we did not have one.”

Data privacyAlgorithmic biasSynthetic mediaAutomated decisionsRecords governanceSurveillance

An AI policy is not a new rulebook, it is a lens over duties your school already carries: privacy, records, discrimination and child safety, engaged by an AI-shaped set of facts. Which is why a downloaded template does not survive contact with a regulator.

We have tagged the duties AI activity in a school engages, so the conversation starts from the obligations you already hold rather than from a blank page. Almost none of them say “AI”.

Get Started here. Draft with AI.

Get the time and money back.Keep the governance.

One live answer for risk, compliance and policy, so when the board, the assessor or a parent asks, the evidence is already there. Board-ready in 30 days, or you do not pay until you are.

Book a demo for your school Try Draft with AI