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Core

One current picture. Every commitment owned.

The school day is operational and interrupted, and the governance still has to happen inside it.

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The Hogwarts school dashboard with compliance, risk and policy currency KPI cards, the school risk distribution and the exceptions and escalations list.
The action board in the Hogwarts demo tenant filtered to the current owner and Strategic Planning source.
The create action form in the Hogwarts demo tenant with action group, owner, due date and linked artefact fields.
The Create Schedule panel with fields for schedule name, description, duration and start date.

Real captures · The base licence · Hogwarts demo tenant.

In one paragraph

EthosOne Core is the school governance operations layer of EthosOne, governance

Risk and compliance software built only for schools. It is built for the executive team of an independent school and its board. Core is the base licence, $15,000 a year, with no per-user fees.

The problem

Everything the school owes someone lives somewhere different. The compliance calendar is a spreadsheet, the risk register is a Word table, the strategic plan is a PDF the board approved in February, and the actions from the last three meetings are in three sets of minutes. Nobody is lying about any of it. Nobody can see it either.

The report is rebuilt every time. A board pack is assembled by hand from extracts that were current when they were pasted, which means the number the chair reads is already a fortnight old and nobody can say which register it came from. The work of governance becomes the work of copying.

Commitments outlive their owners. An action agreed in a meeting has a name against it until that person changes role, leaves, or simply stops being asked. Without one queue, one owner and one due date, the school runs on memory, and memory is exactly what a regulator does not accept.

A school leader at a desk, the work of governance spread across the room.

What we keep hearing

It is 7:50 and the business manager has three spreadsheets open and an inbox that filled overnight. By nine the principal has taken a call about a student, walked a contractor to the gate and been asked in the corridor whether the strategic plan is still on track. The board pack is due Thursday, and the register it describes was last exported in May. Somewhere in that day, the school still needs one current picture of itself, and every commitment still needs an owner.

This is the room where both are kept.

Free template pack

Everything a board chair needs in one easy place

A pack a chair can read in forty minutes and a board can decide from.

What it does

Eight views, one reconciled picture. Each one drills to the record it came from.

  • The Hogwarts school dashboard with compliance, risk and policy currency KPI cards, the school risk distribution and the exceptions and escalations list.
    01

    School dashboard

    The School Dashboard is the whole-school operating picture for the active entity, with an as-at time on every value. KPI cards cover compliance, risk and policy currency, the risk distribution widget shows exposure by level and category against appetite, and Exceptions & escalations lists what is outside appetite, overdue or due soon with its owner.

  • The Hogwarts 2026 strategy with horizon, initiatives, the governing body, purpose, vision and mission statements and the values beside them.
    02

    Strategic planning

    Strategic planning holds the current strategy as purpose, vision, mission, values, objectives and strategic initiatives, with past strategies archived. Initiatives are typed (strategic, ICT, capital, operational, house and other) and sit together on a Gantt portfolio, and each carries an owner, activities with RASCI, KPI or OKR success criteria and linked risks.

  • A board report open in EthosOne's Word editor: the school's letterhead template, the Executive summary with four findings, the formatting toolbar, Review and Save at the top, and the Report basis, Regenerate and Download controls, Hogwarts demo tenant.
    03

    Reporting

    Reporting assembles a report from live risk, compliance, strategy and governance records rather than pasted extracts. Start from the audience and the job, focus the exact sources, entities and period, choose the visualisations, refine the narrative, then freeze the snapshot and generate the document.

  • The schedules workspace for Hogwarts with the projects and recurring schedules the school runs.
    04

    Projects and schedules

    Projects and schedules gives capital, ICT and operational change a governed delivery container. A schedule breaks into groups and tasks with dates, status and owner, and shows on a Gantt timeline with milestones and dependencies.

  • The Hogwarts action board grouped by status with owners, due dates and the source record each action came from.
    05

    Actions

    Actions is the one reconciled queue for work that comes from strategy, risk, compliance, meetings and projects. The action board groups work by status, filters isolate it by source, group and owner with one denominator, and every action records its owner, due date, delegator and the source record or rationale that created it.

  • The Hogwarts policy register with lifecycle states on each policy card and the folders the library is filed in.
    06

    Policies

    Every policy the school holds, in one register with its lifecycle state on the face of the card: draft, proposed, approved, released. Bring a document in from Word or PDF, route it for approval, see proposed changes before they are approved, keep a version history that cannot be rewritten, and report on who has acknowledged the current version.

  • The Hogwarts procedures library with each procedure as a versioned document card.
    07

    Procedures

    The process the school runs, written as trigger, steps, roles, inputs, outputs and records, and linked to the policy that requires it. A procedure is brought in from a document or drafted from its purpose, versioned like a policy, and its steps name the records they produce, so the incident form, the checklist and the log entry are the evidence the procedure said there would be.

  • The Hogwarts Trust Portal configuration: what is published to families and regulators, in the school colours.
    08

    Trust Portal

    The Trust Portal publishes approved policies, selected assurance and public commitments to parents, regulators and partners at the school's own public address, in the school's branding. Approved policies are switched Public or Featured individually, Data & Privacy, FAQs and Camps & Excursions hold bounded public answers, and Live Preview shows exactly what an anonymous viewer will see.

What it does not do

  • It does not treat dashboard aggregates as editable records, or hide a data-quality contradiction behind a success colour.
  • It does not present a placeholder as a live fact, or publish a report without scope, as-at date and provenance.
  • It does not publish an internal record to the Trust Portal because it exists, or overwrite a file version silently.
Customer stories

Made for the people who run their school.

Frequently asked questions

The seven we are asked every time.

Still weighing something up? Thirty minutes with us, on your own registers, answers the rest.

Book your school a demo
  1. 01Can I see what's overdue across the school?

    Yes. The School Dashboard is live: every value is derived from source records, an open item whose due date has passed counts as overdue, due soon means an open item inside the configured forward window, and selecting a card opens the exact record. Actions, compliance items and risk treatments all carry an owner and a due date, so what is overdue is one view rather than a walk round the office.

  2. 02Can we assign actions and send reminders?

    Yes. Every commitment sits in the actions queue with a named owner, and delegation records who assigned it, to whom, when, and any acceptance requirement, with the audit history keeping every change after that. Tracking and reminders sit underneath every part of Core, so an owner hears about a due date before it passes rather than after.

  3. 03What is included in EthosOne Core?

    The School Dashboard, strategic planning, reporting, projects and schedules, actions, the policy and procedure register and the Trust Portal, with tracking and reminders underneath all of them. Core is $15,000 a year with no per-user fees, and the licence runs from January 2027.

  4. 04Is Core enough on its own, or do we need the other modules?

    Core stands on its own for strategy, delivery, actions and reporting. Risk and Compliance, Regulatory Readiness and HR Compliance are Focus modules at $5,000 a year each, Board Engagement, Group Management and PolicyAI are Premium modules at $10,000 a year each, and every module is $45,000 a year all in.

  5. 05Is the dashboard a live view or a report someone builds?

    Live. Every value is derived from canonical source records and shows its aggregation time, and selecting a card or an exception opens the exact source record. If two source modules disagree, the dashboard shows a data-quality warning with links to both.

  6. 06Can we produce the board report from Core?

    Yes. Reporting assembles from live risk, compliance, strategy and governance records, freezes the scope and evidence snapshot, and generates the document. Board Engagement adds governed pack assembly with contributions, review and approval.

  7. 07The base licence, in full: what does it cover?

    Core gives a principal and business manager one current picture of the school through the School Dashboard, a strategic plan that stays live after the board approves it, board reporting generated from live records, projects and schedules for capital and ICT delivery, an actions queue where every commitment has a named owner, the policy and procedure register, and a public Trust Portal.

Built to scale

Run at any scale. From one campus to a diocese, with every entity reporting the same way.

Switch
from your existing platform, for a low cost
25
policy domains help you make sense of the policies you have, and the ones you need
Every regulator
in Australia and New Zealand supported
Safe
data, processing and AI based in Sydney and Melbourne via AWS

Coverage spans the eight Australian states and territories, with Commonwealth law applying across all of them, and separately New Zealand. Domain figures come from the PolicyAI Research Atlas, refreshed weekly.

PolicyAI answering the prompt “Draft me an AI Acceptable Use Policy.”, then working through: Reading the AI-engaged obligations; Matching privacy, records, child safety; Drafting against your existing library.

AI governance

Solutions for every school’s AI challenge.

There is no AI-specific legislation in force in Australia or New Zealand. The duties your school already carries are the ones AI engages.

Take the AI maturity assessment

Governing AI, before your board asks again.

“The board asked what our position on AI is, and we did not have one.”

Data privacyAlgorithmic biasSynthetic mediaAutomated decisionsRecords governanceSurveillance

An AI policy is not a new rulebook, it is a lens over duties your school already carries: privacy, records, discrimination and child safety, engaged by an AI-shaped set of facts. Which is why a downloaded template does not survive contact with a regulator.

We have tagged the duties AI activity in a school engages, so the conversation starts from the obligations you already hold rather than from a blank page. Almost none of them say “AI”.

Try Draft with AI.Five paragraphs against the obligations of your State, with the provision beside each. Free, no login.