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Board Engagement

School board governance software for independent schools

Sign off on what is actually happening, not on last term's pack.

You are accountable for governance you can only see through the reports you are given.

Book your school a demoSee the free pack
A board report open in EthosOne's Word editor: the school's letterhead template, the Executive summary with four findings, the formatting toolbar, Review and Save at the top, and the Report basis, Regenerate and Download controls.
The Edit document details dialog in EthosOne with document name, classification, taxonomy reference and group or entity attribution.
The Reporting home: saved report configurations as cards, each with its type, its stage (Focus, Freeze, Document) and when it was updated, with folders for board meetings, committee packs and annual and audit reporting.
The EthosOne file vault listing ten institutional documents - constitution, board charter, land title, banking mandate, insurance certificate - each with its classification, the entity it belongs to, its owner, when it was last updated and whether it is current.

Real captures · Premium module · demo school.

In one paragraph

EthosOne Board Engagement is school board governance software for independent schools.

Meetings, resolutions, a file vault and committee structure sit alongside it. It is built for board secretaries, chairs, principals and business managers.

The problem

  1. The board pack is rebuilt by hand every cycle

    Someone collects extracts from the risk register, the compliance calendar and the strategic plan, pastes them into a document, and sends a file that was current the day it was assembled. The chair reads a number and cannot ask where it came from, because nobody can say.

  2. Decisions live in minutes, and minutes live in folders

    A resolution carried in March is a paragraph in a PDF. The action it created has an owner until that owner moves on. Six months later the question is not what the board decided but whether anyone can find it, in its exact words, with what happened next.

  3. Committees govern on memory

    Terms of reference, quorum, dated memberships and declared conflicts sit in an email thread from the year the committee was formed. A volunteer board should not have to carry the constitution in its head.

What we keep hearing

It is Sunday afternoon, eleven days before the meeting. The principal is at the kitchen table with last term's pack open beside this term's, copying the risk section across and checking whether the register has moved since May. The secretary has three sections still with their owners and a resolution from February whose exact words are in a minute nobody can find. On Thursday the chair will read whatever arrives, on the train. Somewhere in that fortnight, the pack still has to be true.

This is the room where it builds itself.

Free template pack

Everything a board chair needs in one easy place

A pack a chair can read in forty minutes and a board can decide from.

What it does

Six views, one picture. Each one reads from the same live records.

  • A board report open in EthosOne's Word editor: the school's letterhead template, the Executive summary with four findings, the formatting toolbar, Review and Save at the top, and the Report basis, Regenerate and Download controls.
    01

    Reports

    A report binds one governing body, one reporting period and one organisation scope, and the report type sets the sections. Every section has an owner, a status and a due date, and the helper drafts narrative from the sources chosen.

  • The Plan step of a September 2026 board meeting: four agenda items typed Discussion or Decision with minutes allocated, the attendee accepted, pre-reads, the resolution register, and the AI notetaker and Capture actions with AI switches in the meeting setup.
    02

    Meetings

    Schedule a governed meeting with governing body, date, chair, secretary and recurrence. Publish an agenda with presenters, time allocations and attached papers; record attendance, declared conflicts and quorum before formal voting opens; record resolutions once and create source-linked actions from agenda items; and take minutes through draft, review and approval.

  • The Plan a resolution dialog inside a HECA board meeting with resolution title, motion text and Planned status.
    03

    Resolutions

    The resolution register is the authoritative decision ledger, filtered by year, governing body and outcome. A proposed resolution captures the exact text, mover and seconder before the vote; the detail shows the source meeting, the vote, the outcome (Carried, Lost, Withdrawn or Rescinded) and the linked actions; amendments and rescissions keep the history intact; and review dates keep time-bound decisions live.

  • The file vault: documents held, current, expiring and expired, with the governing charter held under its owner and status.
    04

    File vault

    Organisation-scoped controlled storage for board papers, policies and evidence. Upload a file with title, category, version, status, scope and note; search and filter by metadata and classification; and download what you are authorised to see.

  • Version history for a school constitution in EthosOne, showing version two as current and version one retained, each with who filed it, when, and the note saying what changed, above a statement that earlier versions are download-only and can never be edited or deleted.
    05

    History

    A published pack stays as the board received it, and the next period gets a pack of its own. Institutional decision context survives a change of chair.

  • The WHS Committee record: six members with the chair and the secretary marked, the Dashboard, RASCI, Members, Actions and Modules tabs, and the committee's terms of reference kept as a versioned record.
    06

    Committees

    Departments and committees are kept as separate governed units. A committee has a mandate, a chair, a secretary, dated memberships and terms, a quorum rule and versioned terms of reference with responsibilities; a department has a team lead, members and purpose.

What it does not do

  • It does not present generic demo narrative as organisation-specific evidence.
  • It does not conflate an operational dashboard with an approved board pack.
  • It does not silently refresh a report once it is published.
Customer stories

Made for the people who run their school.

Frequently asked questions

The seven we are asked every time.

Still weighing something up? Thirty minutes with us, on your own registers, answers the rest.

Book your school a demo
  1. 01Can it generate board reports?

    Yes. Board reports are created against a named governing body, reporting period and organisation scope, with sections allocated to owners for contribution, and a published pack is a fixed version rather than a live dashboard, exported to Word and PDF on the school's own branded document template. Core's Reporting produces the report; Board Engagement adds the governed pack with its owners and contributions.

  2. 02Does it manage board meetings and minutes?

    Yes. Schedule the meeting with its governing body, chair, secretary and recurrence, publish the agenda with papers, record attendance, conflicts, quorum and resolutions, create actions from agenda items, and take minutes through review to approval, all beside the pack, the file vault and the committee structure.

  3. 03Can we track resolutions and actions?

    Yes. Resolutions are recorded in the meeting against the agenda item they came from, actions are created from agenda items with a named owner and a due date, and both sit in the register beside the meeting rather than only in the minutes, so the next meeting opens on what was decided and what is still open.

  4. 04What is school board governance software?

    Software that runs the board's reporting, meetings, decisions and records as one governed system rather than a set of attachments. In EthosOne the pack is built from live risk, compliance, policy and strategy sources, approved as an exact version and published once.

  5. 05How is a board pack different from a dashboard?

    Where a dashboard is live and changes under you, a published board pack is a fixed version: it records its as-at time, and the next period gets a new pack rather than this one being refreshed.

  6. 06Can EthosOne manage board meetings for schools?

    Yes. Schedule the meeting with its governing body, chair, secretary and recurrence, publish the agenda with papers, record attendance, conflicts, quorum and resolutions, create actions from agenda items, and take minutes through review to approval.

  7. 07Premium module, in full: what does it cover?

    Board reports are created in the Group Boardroom against a named governing body, reporting period and organisation scope; sections are allocated to owners for contribution, and a published pack is a fixed version rather than a live dashboard. Board Engagement is a Premium module at $10,000 a year on top of EthosOne Core, with no per-user fees and every module $45,000 a year all in.

Built to scale

Run at any scale. From one campus to a diocese, with every entity reporting the same way.

Switch
from your existing platform, for a low cost
25
policy domains help you make sense of the policies you have, and the ones you need
Every regulator
in Australia and New Zealand supported
Safe
data, processing and AI based in Sydney and Melbourne via AWS

Coverage spans the eight Australian states and territories, with Commonwealth law applying across all of them, and separately New Zealand. Domain figures come from the PolicyAI Research Atlas.

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PolicyAI answering the prompt “Draft me an AI Acceptable Use Policy.”, then working through: Reading the AI-engaged obligations; Matching privacy, records, child safety; Drafting against your existing library.

AI governance

Solutions for every school’s AI challenge.

There is no AI-specific legislation in force in Australia or New Zealand. The duties your school already carries are the ones AI engages.

Take the AI maturity assessment

Governing AI, before your board asks again.

“The board asked what our position on AI is, and we did not have one.”

Data privacyAlgorithmic biasSynthetic mediaAutomated decisionsRecords governanceSurveillance

An AI policy is not a new rulebook, it is a lens over duties your school already carries: privacy, records, discrimination and child safety, engaged by an AI-shaped set of facts. Which is why a downloaded template does not survive contact with a regulator.

We have tagged the duties AI activity in a school engages, so the conversation starts from the obligations you already hold rather than from a blank page. Almost none of them say “AI”.

Try Draft with AI.Five paragraphs against the obligations of your State, with the provision beside each. Free, no login.