AI vendor assessment template for schools
Know where the student data goes before you sign.
AI Vendor Assessment Template for Schools, free for independent schools.
One questionnaire a school can send to any AI vendor: forty questions across nine areas, ten of them marked as gates, with a scoring tab that turns the written answers into a result you can put in front of a business manager or a board. The worked example is EthosOne answering the same forty questions as the vendor, so every download is a scored security posture for EthosOne sitting beside the blank copy you send to your next vendor.
Three files in one zip: AI-Vendor-Assessment.xlsx, the working document with a worked example beside your own; How-to-use-the-AI-Vendor-Assessment.pdf, four pages that take a leadership team through it in one sitting; and What-next-EthosOne-Security-and-AI.pdf, four pages on what the same work looks like when it runs live in EthosOne.
Know where the student data goes before you sign.
Free AI Vendor Assessment for independent schools: AI-Vendor-Assessment.xlsx with a worked example, a four-page How-to and the What-next brochure for EthosOne Security and AI. Know where the student data goes before you sign.
Your details stay in Australia. We email you the files, then occasional governance updates you can stop at any time.
What is in the pack
- Excel
AI-Vendor-Assessment.xlsxForty questions across nine areas: data location and sovereignty, training on customer data, retention and deletion, access and security, sub-processors, child safety, accessibility, contract terms, exit.
- PDF
How-to-use-the-AI-Vendor-Assessment.pdfFour pages: what you have, what it takes and what you end with, then five steps that name the tab and the column each one touches.
- PDF
What-next-EthosOne-Security-and-AI.pdfFour pages on the same work running live in EthosOne Security and AI.
How schools use it
Decide who assesses
Send the questionnaire with the cover text
Score the answers
Run the gates
What it takes. Thirty minutes to send. About an hour to score. What you end with. A scored vendor, a recorded decision and a renewal date.
The five we are asked every time.
Still weighing something up? Thirty minutes with us, on your own registers, answers the rest.
Get the free pack01Is the AI Vendor Assessment free?
Yes. Tell us who you are and the link is emailed to you. No trial, no card, and the file is yours whether or not you ever talk to us.
02What format is it?
AI-Vendor-Assessment.xlsx opens in Excel, Numbers or Google Sheets and the two PDFs open anywhere. The worked example tab or appendix is finished and protected; your own is blank and editable.
03Do we need EthosOne to use it?
No. The pack works on its own, and the How-to is written for a school that runs it in a spreadsheet or a document. The What-next brochure and the six notes in the file say where the work strains and what the platform does at that point.
04Who is the worked example?
One invented Australian independent school, the same one across all eleven packs, with a consistent principal, business manager, chair and set of risks. Nothing in it is a real school.
05What happens after I download?
The thank-you page names the three files and the first thing worth doing today, and offers the Board-Ready Governance Review as the next step. One email, no sequence you did not ask for.
What a pack is
- Eleven
- free packs, written for independent schools
- Three
- AI packs: the risk register, the incident plan and the vendor assessment
- Three files
- the working document, a four-page How-to and a What-next brochure
- One worked example
- in every pack, so the standard is visible before you write to it
- Stored in AustraliaAWS Sydney and Melbourne, one database per school
- AI stays in the country tooHosted in Sydney and Melbourne; never trained on your content
- Published, not describedOur policies in the Trust Centre · How we handle your data
