Risk and Compliance
School compliance software for Australian independent schools
When the assessor calls, the evidence is already there.
Every AISSA, ISV and AISNSW obligation, pre-loaded, with a named owner, a due date and an evidence trail that traces back to the regulation it came from.
EthosOne's Compliance module is school compliance software for Australian independent schools.
Evidence is submitted, reviewed and accepted before an item counts as compliant, and an occurrence that slips carries its own status and the reason for it rather than being hidden as complete.
What we keep hearing
It is 1:30 and the compliance officer is halfway through copying the association calendar from the PDF into the spreadsheet when the principal puts his head in: did the term one evacuation drill happen? Someone said it did. There is nothing in the folder, and the reviewer has asked for the evidence by Friday. Somewhere in that week, done still has to mean evidenced.
This is the room where it does.
Seven views, one picture. Each one reads from the same live records.
01Overview: the month, reconciled
Choose a month and year and the Overview shows completion, remaining, needs-attention, status mix and ownership. Export the month as a PDF for the board.
02Compliance: profiles and the work inside them
Each profile holds its own recurring items, and every item carries an owner, a recurrence rule and the evidence it needs, so the month's work is generated rather than remembered.
03Management: the library and the profiles
The library holds the state association calendars ready to load, and any profile can be edited, activated, archived and given an owner and a scope.
04Calendar: workload and registration deadlines
A month or term view shows where the work lands, where it collides and how close the registration deadlines are. Filter by owner or profile and open any occurrence from its day.
05Table: the source of truth
The Table is the canonical occurrence register: every status, owner, due date and evidence state, sortable, searchable and exportable. Statuses separate the two things a calendar usually conflates: submitted is not the same as compliant, and a blocked occurrence is a departure someone owns rather than a gap nobody noticed.
06Evidence review: submission is not acceptance
An owner submits a file or a link and the reviewer accepts or returns it. Until then the item reads Submitted and does not count as compliant; on acceptance EthosOne records the reviewer, the decision time and the evidence version.
07Occurrence status: one date, its own record
Each dated occurrence carries its own status: Not Started, On Track, At Risk, Critical, Blocked or Complete. Change one and the rest of the series keeps theirs, so a single slipped date shows without repainting the year.
Compliance is where the accountability spine does its everyday work: an obligation from the register in PolicyAI or a criterion from Regulatory Readiness becomes owned, recurring work here, and accepted evidence flows back to prove the position. Controls from the risk register are scheduled as items, Assurance logs supply evidence, and the Overview feeds Reporting and the board pack.
Supporting the frameworks and compliance schools already rely on.
Five association calendars are in the profile library, so a member school loads one instead of retyping the PDF. The rest route to their own registration framework.
AISNSWAssociation of Independent Schools of NSWCalendar in the library
ISVIndependent Schools VictoriaCalendar in the library
ISQIndependent Schools QueenslandCalendar in the library
AISSAAssociation of Independent Schools of SACalendar in the library
AISWAAssociation of Independent Schools of WACalendar in the library
ISTIndependent Schools TasmaniaRegistration and review
AISNTAssociation of Independent Schools NTRegistration and review
AIS ACTAssociation of Independent Schools ACTRegistration and review
ISNZIndependent Schools of New ZealandRegistration and review
The helper knows your profiles, owners and evidence rules and drafts from them: a readiness brief, a profile's likely gaps, requirement text from a verified source, a cadence, an evidence checklist and the month's workload hotspots.
It flags anomalies and orphaned items, and in review it checks a submission against the criteria. What stays with you: the helper cannot infer compliance, accept evidence or decide applicability. Every draft is a proposal that waits for a person to review and apply it.
Sovereign frontier AI, hosted in Sydney and Melbourne.What it does not do
- It does not treat a calendar event as proof of compliance.
- It does not mark an obligation compliant without accepted evidence where evidence is required.
- It does not leave recurring work unowned.
- Stored in AustraliaAWS Sydney and Melbourne, one database per school
- AI stays in the country tooHosted in Sydney and Melbourne; never trained on your content
- Published, not describedOur policies in the Trust Centre · How we handle your data
“It meets all of the real frustrations of business directors in one place.”
Nick MillerDirector of Business, Blackfriars Priory SchoolThe six we are asked every time.
Still weighing something up? Thirty minutes with us, on your own registers, answers the rest.
Book your school a demo01Does it track compliance deadlines?
Yes. Every obligation is a compliance item with one owner, a recurrence rule and an evidence definition, and EthosOne generates the dated occurrences on weekly, monthly, quarterly, yearly, term or once-off cadences. Your state association's calendar can be loaded from the library and pruned to your school. An item reads Compliant only once a reviewer accepts the evidence, so the dashboard shows what is due, who owns it and what has quietly slipped.
02What is school compliance software?
It holds a school's statutory and regulatory obligations as structured, recurring work rather than rows in a spreadsheet. In EthosOne each obligation is a compliance item with an owner, a recurrence rule, an evidence definition and a history.
03How do independent schools manage compliance calendars in Australia?
Most receive an annual calendar from their state association (AISSA, ISV, AISNSW, ISQ or AISWA) as a PDF and copy it into a spreadsheet. EthosOne holds those calendars in its library: load the profile, prune it to your school and the occurrences are generated for you.
04Can compliance software assign ownership to specific staff?
Yes. Every compliance item names one owner, and the owner is changed on the item itself when someone leaves or a role moves.
05Does a completed calendar entry count as compliant?
No. Where an item requires evidence it reads Submitted until a reviewer accepts the evidence, and only then Compliant, with the reviewer, time and evidence version recorded.
06Risk and Compliance, in full: what does it cover?
It holds every applicable obligation as a compliance item with a requirement, one owner, a reference, a recurrence rule and an evidence definition, then generates the dated occurrences on weekly, monthly, quarterly, yearly, term or once-off cadences. It is built for the business manager, the compliance officer and the item owners who do the work. Compliance is part of the Risk and Compliance Focus module.
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More free templates and tools
Assurance Log
Free Assurance Log for independent schools: Assurance-Log.xlsx with a worked example, a four-page How-to and the What-next brochure for EthosOne Assurance. The evidence, organised by the question a regulator asks.
Compliance Calendar
The compliance calendar as EthosOne runs it: recurring school obligations by month with owners, due dates and evidence, shown on a demo, with the Assurance Log as the free download.
When the principal puts his head in,done already means evidenced.
Risk and Compliance: $5,000 a year with no per-user fees.
