Policy should be governed, not gathered
Most schools inherit a patchwork: shared drives, email approvals, PDFs on the website and a compliance officer re-working lawyer templates whenever regulation shifts.
- No single version of truth — staff cite outdated copies.
- Approvals live in inboxes, not audit trails.
- Parents see whatever was uploaded last, not what was endorsed.
- Multi-campus groups duplicate effort entity by entity.
EthosOne puts the whole lifecycle in one governed library — before any AI layer is switched on.
Core platform
Everything in one policy library
Before PolicyAI: the infrastructure every independent school needs — version control, workflows, logging, editing and parent publication — without leaving EthosOne.
Version control
Every policy carries a clear version history. Staff always work from the current draft or the last approved release — not a mystery Word file.
Approval workflows
Route policies through the approvers your board expects. Every sign-off is logged — who approved what, and when.
In-browser editor
Draft and amend in one place. No exporting to email, no reconciling comments across attachments — the library is the workspace.
Parent portal
Publish approved policies to parents from the same system. Families see what the board has endorsed, version-controlled and current.
Audit logging
A complete record of changes, approvals and publications — ready when the reviewer asks how you know this policy is current.
Multi-entity
One group library, local where it matters
Because EthosOne supports multi-entity school groups, each campus keeps its own policy library — and a rollup group holds shared policies you distribute to every entity in one action.
- →Entity-level policies for campus-specific context
- →Group catalogue for standards that should be identical everywhere
- →One approval and version history per policy, visible at board level
Entity A
Local + group policies
Entity B
Local + group policies
Entity C
Local + group policies
Add-on · Beta 50% off
PolicyAI drops over the top
The core library handles version control, approvals and publication. PolicyAI connects that library to AccuFind legislative intelligence — surfacing where your policies meet source law, where gaps remain, and what changed when regulation moves.
- 26 policy domains matched to source legislation
- Gap-aware — line of sight without a full rewrite
- Agentic intelligence, not static templates to re-work
- Protects your school's ethos and philosophy
Legislative intelligence
PolicyAI vs PolicyConnect
PolicyAI is the intelligence layer on your governed library. Lead with what PolicyAI delivers, then shared ground with PolicyConnect, then where CompliSpace falls short.
PolicyAI
- 26 domains — vs PolicyConnect's published 14Product
- Agentic — no templates, limitless risk items
- Matched to source legislation — quantitatively measured
- Gap awareness — line of sight to gaps without a rewrite
- Ethos protection — protects the school's distinctive voice
Shared ground
EthosOne Core and PolicyConnect both offer
- Policy domains
- Version-controlled library
- Parent portal
PolicyConnect
CompliSpace / Ideagen — their buyer: risk officer and principal
- 14 domains — their 2019 published figure; no current list availableSourced
- Lawyer-written templates the school re-works manually
- Terms of use (cl. 6.2): services are not advice; content should not be relied on when making decisionsSourced
No templates, no re-work, broader coverage, gap-aware, ethos-protecting. PolicyConnect's marketing promises confidence that your school has met its legal obligations; their terms disclaim reliance on any of it. See the full CompliSpace comparison.
Common questions
What is school policy software?
School policy software manages the full life of a school's policies: drafting in one place, approval workflows, version control, audit logging, parent-facing publication and review cycles. EthosOne keeps every approved version traceable and connects policy to risk and compliance in the same workspace.
Can we publish approved policies to parents?
Yes. Approved policies can be published through the parent portal so families see the current, board-endorsed version — not an outdated PDF from someone's inbox.
How does multi-entity policy work for school groups?
Each entity can maintain its own policy library while a rollup group holds shared policies that distribute to every campus. Local variation stays where it needs to; group-wide standards propagate once.
Will updating policies overwrite our school's ethos?
No. The in-browser editor and version history keep your school's philosophy and voice intact while regulatory substance is updated. PolicyAI adds legislative intelligence on top — it surfaces gaps and source changes; it does not replace your authorship.
How is PolicyAI different from a template pack?
PolicyAI is agentic and gap-aware: 26 domains matched to source legislation, with line of sight to gaps without a full policy rewrite — not a generic static template pack. See the PolicyAI vs PolicyConnect comparison on this page or explore PolicyAI directly.
How does this compare to CompliSpace PolicyConnect?
PolicyAI adds source-matched legislative intelligence on top of a governed core library — 26 domains, gap awareness and ethos-protecting updates rather than lawyer templates your staff re-work by hand. PolicyConnect offers version control and a parent portal — shared ground EthosOne matches — plus multi-entity group libraries PolicyConnect does not.
Connected governance: Compliance software · Risk management · CompliSpace alternative